Documents to be submitted when amending/extending/canceling foreign leaves – Ministry of Education Cultural & Arts Sports & Youth Affairs & Information Technology – Western Province

Documents to be submitted when amending foreign leaves

Serial No.	Requirements to be completed (with necessary recommendations)
1	Letter of request of the applicant for amendment (Reasonable reasons for amendment should be given.)
2	Copy of the letter approved by the Secretary to the Governor to leave the island
3	Copy of the letter approving the period of the foreign leave by the Secretary to the Ministry
4	Certified clear copy of the passport
5	Recommendation of the Principal of the relevant school (Log sheet)
6	Recommendation of the Head of the relevant Department
7	Signatures and official seals at the designated places of the relevant documents

Serial No.	Requirements to be completed (with necessary recommendations)
1	Letter of request of the applicant
2	New Appendix / Agreement applicable to the leave period
3	Copy of the letter approved by the Secretary to the Governor to leave the island
4	Copy of the letter approving the period of the foreign leave by the Secretary to the Ministry
5	Letter issued by the Embassy or the Ministry of External Affairs regarding the extension of leave
6	If it is an extension related to employment / spouse / academic / medical treatment / diplomats then the letter related to the extension issued by the relevant institutions
7	Recommendation of the Head of the relevant Department
8	Certified clear copy of the passport
9	Signatures and official seals at the designated places of the relevant documents

Serial No.	Requirements to be completed (with necessary recommendations)
1	Letter of request of the applicant (With reasons for cancellation)
2	Copy of the letter approved by the Secretary to the Governor to leave the island
3	Copy of the letter approving the period of the foreign leave by the Secretary to the Ministry
4	Recommendation of the Head of the relevant Institution / School Principal / Log Notes that the officer has been reported to the service at the time of cancellation
5	Recommendation of the Head of the relevant Department
6	Certified clear copy of the passport
7	Signatures and official seals at the designated places of the relevant documents